Data protection notice

Applies to: Neun-Euro-Ticket Refund

According to the applicable rules of the General Data Protection Regulation (GDPR), we are obliged to inform you about our collection purposes as well as your rights.

Responsible for the processing of data

AStA University of Rostock
- AStA Chair -
Parkstraße 6
18057 Rostock

Purpose of data processing

Your data will be processed for the purpose of claiming a refund of your semester ticket as a consequence of the introduction of the 9-Euro-Ticket.
The collection of the data is necessary for the purpose stated above. A refund is not possible without the processing of the data.
Data will not be transferred to third countries according to Articles 45–49 GDPR. The personal data is stored exclusively on servers in Germany.

Legal basis for data processing

Pursuant to Art. 6(1)(c) GDPR, data processing is necessary for the fulfillment of a legal obligation resulting from the temporary introduction of the 9-Euro-Ticket as part of the German government's energy relief package.

Collected data

The following personal data is recorded and processed by us as part of the request process:

Server log files

The provider of the sites automatically collects and stores information in what are known as server log files, which your browser automatically transmits to us. This information includes:

This data is not merged with other data sources.
This data is collected on the basis of Art. 6 (1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimizazion of the website, for which the server log files have to be collected.

Duration of data storage

Personal data is deleted when it is no longer necessary for the fulfillment of the contract (Art. 17(1)(a) GDPR) and is no longer subject to the legal (in particular under tax law) retention periods (Art. 17(1)(e) GDPR).

Disclosure to third parties

The AStA will forward the data entered in the request to Verkehrsverbund Warnow for reimbursement. The AStA has signed a processing contract as per Art. 28 GDPR with Verkehrsverbund Warnow.
Furthermore, the subcontractor MüritzComp Dr. Evert & Dr. Sehan GmbH is designated by the client to process/convert Excel files into XML SEPA format under the condition of a contractual agreement according to Art. 28 para. 2-4 GDPR.
For persons who are already exmatriculated, the AStA generates individual access data and transmits these to the Student Secretariat for the purpose of establishing contact.

Your rights

According to the EU General Data Protection Regulation, you have the following rights:

According to Art.16 GDPR you have the right to rectify the data and according to Art.17 GDPR you have the right to have personal data erased if you can demonstrate interests worthy of protection. Irrespective of this, your personal data will be automatically deleted after a certain period of time or if the purpose for which it was processed no longer exists.

In addition, according to Art.18 GDPR, you have the right to restrict the processing of personal data if you can cite interests worthy of protection.
In accordance with Art. 20 GDPR, you also have the right to receive the personal data concerning you in a structured, commonly used, and machine-readable format.
Furthermore, in the case of data processing based on Art. 6(1)(f) GDPR, you may object to this processing in accordance with Art. 21 GDPR.
In addition, you have the right to obtain information about data processing in accordance with Art.15 GDPR. This includes the right to information about the processing purposes, the categories of personal data concerned, the recipients of the data, the planned duration of data storage, about the right to erasure or rectification of data and the right to restrict processing, the right to object, the right to lodge a complaint with the supervisory authority, about the source of the data and about the possible occurrence of automated decision-making.Wenn Sie die oben genannten Rechte ausüben möchten, wenden Sie sich bitte an:

AStA University of Rostock
- AStA-Office for Digital Affairs -
Parkstraße 6
18057 Rostock

If you have any questions or complaints about data protection, you can contact our data protection officer or, if necessary, the public complaints office:

Anna-Lena Tanzen
Parkstraße 6
18057 Rostock